If you are looking for “How to register a company in
Malaysia?“. You are at the right place. This guide will provide you information
regarding how to do an SSM company search via ssm-einfo, how to
complete the official forms to register for a company and where to
submit them.
Suruhanjaya Syarikat Malaysia (SSM)
Why should I register my online business with SSM?
So, what are the steps to register a Company in Malaysia?
#1. Brainstorm Company Names (at least three)
#2. Check Company Name availability
#3. Complete the form “BORANG PNA 42” to register a Company Trade Name
#4. Complete the form “BORANG A” to register your Company
#5. Submit the two forms to SSM Head Office
This article is written for those who intend to start a Sole
Proprietorship or Partnership business in Malaysia only. Register your own
company in Malaysia is not complicated. You just need to follow a few simple
steps to get your company registered under Suruhanjaya Syarikat Malaysia
(SSM). First, brainstorm at least three company names. Then, check the
company name availability. After that, complete the form “BORANG PNA 42” to
register for a Company Trade Name and the form “BORANG A” to register your Company.
Head to SSM Head Office and submit the two forms. Remember to bring along your
Identity Card (IC) and RM70 for company registration fees and business info
print-out.
Suruhanjaya Syarikat Malaysia (SSM)
The
Companies Commission of Malaysia (Suruhanjaya Syarikat Malaysia or SSM in
Malaysia) is a statutory body which regulates companies and businesses. SSM,
which came into operation on 16 April 2002, is a statutory body formed as a
result of a merger between the Registrar of Companies (ROC) and the Registrar
of Businesses (ROB) in Malaysia.
The main activity of SSM Malaysia is to serve as an agency
to incorporate companies and register businesses as well as to provide company
and business information to the public.
As the leading authority for the improvement of corporate
governance, SSM fulfils its function to ensure compliance with business
registration and corporate legislation through comprehensive enforcement and
monitoring activities to sustain positive developments in the corporate and
business sectors of the Nation.
SSM online (ssm e-info) is offering the public to
purchase the financial information and profiles of all companies that
registered with SSM Malaysia. You can acquire more information from SSM
online here.
Register SSM online vs offline
The company registration can be done through online via
Ezbiz Online services at ezbiz.ssm.com.my or
manually at any SSM counter in Malaysia. For first-timers, you should be
visiting the SSM counter for the registration. You can consult the friendly
officer directly at the counter if you have any question. It is also
recommended to apply for the Ezbiz Online services at the counter so that you
can renew or modify your business details through the online system later on.
You might be interested to read the article on How to
Register a Company through ezBiz Online.
Why should I register my online business with SSM?
The business will become a legally registered entity
It will boost your customer’s confidence level
It also facilitates users to verify a business information
The business details submitted will assist the government to
support any development of business community and prospect.
Only legally registered business will be able to apply
for Malaysia Payment Gateway, like eGHL.
So, what are the steps to register a Company in Malaysia?
#1. Brainstorm Company Names (at least three)
It is recommended to get a trade name rather than your own
personal name for your business. A company trade name will look more
professional. You will need at least three name suggestions to be written
down on the form “Borang PNA 42”, although only one will be approved for each
company. A company name should be:
·
Remarkable,
·
Easy to remember, &
·
Relevant to your business
Business name
There are differences between a business name and a trade
name. A business name is the official name of the person or entity that owns
the company. It is your business’s legal name. You use your business name on
government forms and applications.
Trade name
On the other hand, the trade name is different from a
business’s legal name. Business owners can use a trade name for advertising and
sales purposes. The trade name is the name the public sees, like on a signboard
and on your eCommerce store. It is recommended to use a similar term for both business
name and trade name to avoid confusion.
#2. Check Company Name availability
Save your name search fee by checking
the name availability with SSM online system. With a brief view of registered
company names at SSM registry of companies, you will have a better idea to
decide your new company name. This move will avoid using identical existing
registered names and minimize the possibility of being rejected by SSM. It also
will save you from incurring possible additional charges payable to SSM.
SSM Company Name
Search Online System
·
Click on the icon stating “Register as e-Account
Member!”
·
Fill in the “e-Registration Form”, then submit
·
You will receive a message “Please login now”
·
Log in with your username & password
·
Once successful login, click on the icon
“>> Search”
·
Enter your desired company name in the box “By
Name”
·
DONE! Name search result from SSM will be
displayed!
If your desired name has already been
taken, it will be listed down in a table. The search result will be empty if
your desired name has not yet been registered with SSM.
MYDATA Services
Another similar website to check your company name
availability in Malaysia is MYDATA. Visit www.mydata-ssm.com.my to
check the availability by just typing in your desired name in the search bar.
No log in is required. However, based on a recent check (21st Oct 2017) on a
freshly registered company name, the internal data of the site seems to be
not-so-updated compared to ssm-einfo.
#3. Complete the form “BORANG PNA 42” to register a Company Trade Name
A business name represents the identity of the business
carried out. A business name can be categorized into two types according
to Guidelines For New Business Registration:
·
Personal name as stated on the identity card is
not required to apply for approval of the business name. For example, Ruslan
bin Mohamed, Siow Ah Thai or, Ramasamy a/l Mutusamy.
·
Trade Name is the name of the proposed business
and must obtain prior approval from the Registrar of Business at Suruhanjaya
Syarikat Malaysia. For example, Kedai Dobi Mewah, Lucky Star Catering, or ABS
Unggul Enterprise.
For Trade Name registration, you need to fill in the top
three desired names for your company in the first section of Borang PNA 42,
followed by the type or nature of the business you are going to operate.
No business shall be registered by a name which contains any
word that is:
·
blasphemous or likely to be offensive to members
of the public;
·
misleading as to the nature, scope or importance
of the business carried on or to be carried on under such name;
·
offensive to any race or religion.
#4. Complete the form “BORANG A” to register your Company
Fill in the details required. The previous form will need to
be attached to this form “BORANG A” if you are registering for a Trade Name.
Some important notes:
·
The starting date of your business “TARIKH MULA
BERNIAGA” have to be before the day of registration or on the day itself.
·
Under type of business/ “Jenis perniagaan yang
dijalankan (Sesuai dengan nama perniagaan yang dicadangkan)”, make sure you
have a name which is relevant to the products or services that you provided.
#5. Submit the two forms to SSM Head Office
Address:
Menara SSM@Sentral
No 7, Jalan Stesen Sentral 5
Kuala Lumpur Sentral
50623 Kuala Lumpur.
Menara SSM@Sentral
No 7, Jalan Stesen Sentral 5
Kuala Lumpur Sentral
50623 Kuala Lumpur.
Operation Hour:
Day: Monday – Friday
Service Counter : 8.15 am – 4.15 pm
Service Counter : 8.15 am – 4.15 pm
SSM Contact Centre:
Tel: 03-7721 4000
Fax: 03-7721 4001
Fax: 03-7721 4001
SSM General Line:
Tel: 03-2299 4400
Fax: 03-2299 4411
Hotline: 03-2299 4400
E-mail: enquiry@ssm.com.my
Fax: 03-2299 4411
Hotline: 03-2299 4400
E-mail: enquiry@ssm.com.my
You can also contact other state offices.
The owner (or all partners) needs to be present at the
counter for registration.
Requirements
·
The owner must be a Malaysian Citizen or
Permanent Resident of Malaysia.
·
The owner must be aged between 18 years and
above.
·
Only owner/partner allowed making an
application.
Head straight to Level 14 in Menara SSM @ Sentral. Bring the
two completed forms to the counter for a manual quick check if everything is
filled in correctly. Get your Number for Registration purpose. Depends on the
day, it might be super busy, you then have to be patient and wait for your
turn. Don’t forget to bring your identity card (IC) along.
Registration Fees
·
Sole proprietorship using personal name as
stated on the identity card: RM30.00
·
Sole proprietorship or partnership using trade
name: RM60.00
·
Registration of branches: RM5.00 for each branch
·
Business Information Print-out: RM10.00
The Business Registration Certificate can be obtained within
1 hour after payment. The whole process will consume 1 – 2 hours.
General Information
Register the business not later than thirty (30) days from
the date of commencement of business.
A new business registration may valid for a period of one
(1) year and does not exceed five (5) years on each registration.
The nature of the registered business should not contravene
any laws or likely to be used for unlawful purposes or any purpose prejudicial
to or incompatible with the security of the Federation, public order or
morality.
Business Registration Certificate can be obtained within one
(1) hour from the time payment is made.
A person who carries on business without registering a
business commits an offence under the ROBA 1956 and if found guilty be fined
not exceeding RM50,000.00 or imprisonment for a term not exceeding two (2)
years or both.
Even though businesses have been registered with SSM,
business owners are responsible to obtain licenses, permits or approval letters
from other relevant authorities in order to operate their businesses.
Validity certificate
of registration
Registration of Business Act 1956 Validity Certificate of
Registration Issued Using A4 Paper
Visit SSM online official page for more info: http://www.ssm.com.my/en
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